System WMS Pro Qguar
State-of-the-art warehouse management
One of the most frequently selected WMS systems with the longest development history in Poland.
- Automation
- RFID
- Voice picking
- E-commerce
- ADR
- Account Settiements
- Interfaces
Qguar WMS Pro (Warehouse Management System) is a piece of advanced software for comprehensive warehouse management and optimization of logistic processes.
As a modern warehousing system, Qguar WMS Pro is able to fully control and coordinate the flow of goods in real time, and thus enhance work efficiency and reduce operating costs.
What is WMS and how does the systems work?
WMS software optimizes utilization of warehouse resources: employees, storage surfaces, forklifts and automation solutions. The software enhances transparency of operations and ensures reduced time of order realization. It also efficiently supports the work of warehouse keepers and managers, irrespective of industry branch, warehouse outfit and level of automation. The system supports the crucial stages of warehouse operation:
- stock reception,
- storage,
- inventory management,
- stock picking,
- stock issuing.
Thanks to integrated modules for managing dangerous goods (ADR) and managing operations of forklifts and to its easy integration with ERP systems, Qguar WMS Pro is an indispensable tool for integrating processes within the delivery chain.
Our WMS software supports automatic identification technologies (bar codes, QR codes, RFID) and Voice Picking.
WMS QGUAR - Examples of system screens
Application domains of Qguar WMS
Contract logistics and 3PL operators
For whom: Companies providing logistic services simultaneously to multiple clients.
Core WMS functions:
- Management of multiple owners of stock in one warehouse.
- Account settlements of logistic operations and warehousing services.
- Management of dangerous goods (ADR) and special storage requirements.
E-commerce and retail trade
For whom: Internet shops and chain stores
Core WMS functions:
- Multi-picking (cluster picking) and wave picking for small-sized orders.
- Integration with courier service companies (Link4Ship module) and support of returns.
- Ready-to-use interfaces to systems of leading courier service companies.
- Support of VAS services (creation of shipping sets, packaging, labelling).
Distribution and wholesale companies
For whom: Big distribution centres
Core WMS functions:
- Support of cross-docking processes and shipment consolidation.
- FIFO and FEFO issuing strategies and expiry date tracing.
- Optimization of stock slotting and storage space management.
Supply of resources to production lines
For whom: Production plants that require precise management of raw materials and products.
Core WMS functions:
- Full traceability of production batches and product genealogy.
- Integration with MES- and APS-class systems and with industrial automation solutions (MFC/WCS).
- Support of delivery of raw materials to production lines and of reception of finished products.
What are the most important WMS functions aimed at warehouse operation monitoring?
Full control and analytics in real time
Qguar WMS is equipped with pre-defined graphical manager dashboards that provide access to constantly up-dated warehouse performance indicators (KPI). Most frequently monitored parameters:
- number of current issue orders,
- warehouse occupancy,
- number of internal transport orders per user,
- number of shipments in time intervals,
- stock on hand.
The user may independently determine the scope of tallies and reports to be generated by the system. The WMS system is equipped with an analytic tool that allows one to quickly create advanced analyses and data visualizations.
Streamlining of storage space usage and automation of picking processes
Qguar WMS warehouse management software is a flexible system, designed to operate in warehouses of any type, including automatic warehouses, irrespective of their size or implemented storage method. The system supports efficient management of storage space by optimizing goods slotting.
The software accelerates the picking process by providing employees with precise locations of searched-for assortment and by indicating the shortest picking routes. Thanks to automation, the entire operation proceeds faster, while errors due to human factor are eliminated almost entirely. The software relieves employees from the requirement to memorize warehouse topography, which reduces the time required to train new workers.
Safety and full traceability
The WMS-class system registers received stock and monitors the history of all operations. Thus, the company acquires complete insight into the history of stored goods. This is indispensable in industry branches operating under demanding technological rigour, such as food industry (HACCP), pharmaceutical or chemical industry (ADR), where storage periods and conditions have direct impact on clients’ safety.
How to enhance efficiency of warehouse operation with WMS?
Intelligent storage strategies – FIFO, FEFO
Built-in slotting strategies allow the system to automatically assign a storage location on the basis of rotation class, expiry date, load unit characteristics or other product parameters.
WMS supports commonly recognized goods issuing strategies (FIFO, FEFO). It facilitates ongoing stocktaking at storage locations, while ensuring high level of conformity between estimated and actual stock on hand, and it does so without interrupting the operation of the entire facility.
Complete integration with the IT ecosystem and warehousing automation solutions
WMS ensures easy integration and cooperation with various devices and external platforms. WMS Pro provided by Quantum Qguar cooperates with leading ERP solutions (such as SAP, Microsoft, Oracle, Comarch, Asseco) and communicates seamlessly with warehousing automation solutions (MFC/WCS), transport software (TMS), modules for managing returnable packaging units (RPS), time window planning modules (DS), yard management (YMS) and production management (MES i APS) modules.
Support of e-commerce in WMS – speed and precision in online trade
Qguar WMS has been designed to meet specific challenges of the e-commerce industry, such as:
- processing of large numbers of small-sized orders
- management of seasonal sales peaks,
- efficient realization of returns.
Such functions as multi-picking (cluster picking) and wave picking allow the system to reduce the picking time and minimize the number of errors during packaging, which translates directly into employees’ higher productivity and final clients’ satisfaction.
Automation and integrations in e-commerce logistics
Complete integration of IT environment is an important element of e-commerce support. Qguar WMS cooperates seamlessly with:
- ERP systems,
- sales platforms (OMS),
- systems of courier service companies (Qguar Link4Ship).
The software supports the following processes in Internet shops: consolidation of shipments, automatic label generation and value added services (VAS).
The VAS module automatically warns the user, when a given article is susceptible to damage or requires an additional action on the part of the user (e.g. tying with a ribbon, adding a complimentary article). Thanks to monitoring of stock on hand and to synchronisation with sales channels, WMS guarantees full transparency of stock and eliminates the risk of overselling.
Mobility and work ergonomics
The mobile technology developed by Quantum allows employees to perform operational tasks on different mobile devices, which ensures exceptional efficiency of their use, higher security level, easier updating and higher degree of scalability of warehousing environments.
Qguar WMS is available for two groups of devices:
- operators have devices with stationary screens at their disposal,
- warehouse employees operate wireless devices.
WMS QGUAR – Examples of mobile application screens
Why choose WMS Pro from Quantum Qguar? Warehouse management at a higher level
State-of-the-art and comprehensive software for managing a warehouse or a group of warehouses.
- 30 years of development and hundreds of implementations.
- 2 implementation models: installation on a client’s server or in the cloud.
Qguar is a technologically advanced solution:
- The platform has been moved to an updated technological stack (Java 21, Tomcat 10.1, Ext JS 7.8, Angular 20.1 and others), which enhances security, stability and readiness for further development.
- Qguar WMS has received a new graphic layout that improves legibility and work ergonomics, especially in environments characterised by high employee turnover.
- The system has been unified in terms of character coding through the implementation of UTF-8, which facilitates its operation in international environments and eliminates problems with multi-language data support.
How long does it take to implement WMS?
WMS implementation time depends on the scale of a given project and the level of complexity of involved processes. A standard implementation takes from several to over a dozen months. The process covers pre-implementation analysis, software configuration, testing, personnel training and assistance in production launch of the system.
What savings does WMS implementation generate?
Implementation of Qguar WMS generates actual savings through increased productivity, which is proved by success stories described in our list of references and reference videos.
Thanks to automation of processes in companies operating in multiple industries, the system is capable of error-free processing of a large commodity flow. This, in turn, reduces directly unit costs of order processing and eliminates losses resulting from errors.
Objectives and core functions of WMS
- Reduction of logistic costs
- Enhanced performance
- Streamlining and optimization of warehousing processes
- Tracing of batches, warehouse load units and expiry dates
- Monitoring of personnel activities
- High-bay warehouse management
- Bar codes support, including the GS1 standard
- Support of RFID, Voice Picking and Pick-by-Light technologies
- Management of pallets, forklift trucks and returnable packaging units
- Fast and efficient picking, stocktaking and cross-docking
- Account settlement of logistic services
- Alerts and notifications
- Automatic calculation of KPIs and generation of reports
Business objectives of WMS
- Acceleration of stock reception and goods issuing
- Reduced number of errors and complaints
- Support of FIFO, FEFO, LIFO, LEFO strategies
- Reduction of operational costs and employment costs
- Full transparency of logistic processes
- Fast and reliable stocktaking
- Optimization of storage space utilization
- Increased productivity and picking precision
- Improved efficiency of internal transport
- Eliminated circulation of paper documents
FAQ – WMS
Answers to frequently asked questions concerning Qguar WMS
WMS is a piece of software used to manage warehouse processes, such as stock reception, storage, goods picking and issuing.
No. SAP is an integrated ERP-class system that offers a built-in warehouse module. However, many companies decide to integrate SAP with WMS systems, such as Qguar WMS Pro.
ERP manages all the resources of an enterprise (finances, HR, sales), while WMS focuses exclusively on deep optimization of physical operations within a warehouse. WMS offers higher precision of managing specific locations, picking paths and warehousing automation solutions than a standard warehouse module in ERP.
The system implementation cost depends on the scale of a given project. A detailed quotation is prepared for a every specific solution designed for a given client.
Qguar WMS Pro belongs to the absolute top systems of this type. It is one of the solutions most frequently chosen in Poland. In many leading logistic and production companies, it has become a standard for manually-operated warehouses, semi-automatic warehouses as well as fully-automatic warehouses.
Qguar WMS Pro controls operations that proceed in warehouses and manages their realization. Specific tasks with defined scopes of works are created for specific activities carried out in the warehouse. This approach allows the system to ensure ongoing supervision and reporting of works progress.
Qguar WMS Pro supports practically any type of storage spaces. It allows for storage of goods without defined rack structure, directly on floors and in yards, with or without stacking, but also for warehousing on various types of racks, including fully automated systems.
Storage locations are defined with four coordinates. An example of such a location code is: 4-9-2-1, where successive digits have the following meanings:
- first digit (4): row,
- second digit (9): column in the row,
- third digit (2): level in the column,
- fourth digit (1): horizontal location.
The system may also use more direct designations of storage locations, in the form of unique ID codes, being a combination of letters and digits.
Yes. The WMS system supports the so-called check number functionality, which allows additional validation of operations performed by warehouse personnel in specific storage locations.
Yes. The WMS system may support different delivery scenarios. Qguar WMS allows one to model the process from the system administrator level, through configuration and parameter adjustment.
The WMS system is capable of performing both quantity and quality inspection of the received goods, allowing the user to check consistency of a delivery with the corresponding order. Thanks to the implementation of automatic identification technologies (bar codes, RFID) supported by the system, the process may proceed in an automated and error-free manner.
Yes. The WMS system has already been prepared to support the directive, in spite of the fact that its official implementation has been delayed.
Yes. The WMS system allows for application of a variety of order picking scenarios, depending on the specific characteristics of the assortment involved, as well as on client requirements, optimisation algorithms applied or volume of a specific order (full pallets, pick and pack).
Yes. Qguar WMS keeps records of production batch numbers and expiry dates. This information can be used in the processes of stock management.
Yes. Qguar WMS has a built-in returnable packaging management module (Qguar RPS), which allows it to manage any type of returnable packaging units during receipt, storage and shipment operations.
Yes. It is possible in Qguar to back-track the history of a warehousing storage unit (i.e. a pallet). This means that the user will be able at any time to determine, for instance:
- when and how a particular unit appeared in the warehouse,
- when and where did it move within the warehouse,
- when was it involved in transfers between warehouses,
- which shipments was it used to provide stock to.
No. The system is capable of carrying out continuous stocktaking that is realized on an ongoing basis during realization of orders and does not require logistic processes to be interrupted. Irrespective of the above stated, Qguar WMS provides the possibility of applying special scenarios, so as to cause minimum disruptions by blocking only these warehouse sections where stocktaking is actually realized at a given moment.
Yes. The WMS system supports processing of ADR goods. In Qguar WMS, labelling an article as ADR imposes special restrictions for its storage and transportation, but also requires an appropriate method of reporting such an article.
Yes. Qguar WMS is capable of wireless data exchange in the RF technology (Radio Frequency).
Yes. Qguar WMS does support RFID and it is ready to use this technology in warehousing and storage processes.
Yes. Nowadays, implementations practically always require data exchange with external software, especially with highly specialized programs. As a tool, Qguar WMS Pro is open to the creation and extension of interfaces to the majority to ERP-class systems present on the market. Quantum has implemented several dozen interfaces in various technologies.
Yes. Qguar WMS Pro cooperates with advanced warehousing automation systems. Many elements of warehouse logistics – such as stacker cranes, sorters, internal transportation equipment, pelletizers, labellers, scales and others – have already been integrated with the Qguar WMS many times.